125+ Top Out of Office Message Examples and Templates

Ever found yourself rushing to set up an out-of-office reply right before leaving work, only to freeze because you’re not sure what to write? It’s frustrating you don’t want to sound rude, unprofessional, or too robotic, but you also don’t have time to overthink it. That’s why so many people search for the right words, especially when the clock is ticking.

This post brings you Top Out of Office Message Examples and Templates to make things easier. Whether you’re stepping away for a quick day off, a long vacation, medical leave, or even an unexpected emergency, you’ll find ready-to-use samples here. Simple, professional, and customizable you’ll have the perfect message in minutes.

Short-Term and Simple Absence Messages

Short-term out-of-office notes are ideal when you’re away for just a day or two. They need to be polite, clear, and quick to read, ensuring people know when you’ll return without adding unnecessary details.

1. Hi, I’m away from the office today and will return on [Date]. For urgent matters, please contact [Colleague’s Name].
   
2. Hello, thank you for your message. I am out of the office and will get back to you once I return on [Date].
   
3. I’m currently away for the day but will respond to your email on [Date]. Thanks for your patience!
   
4. Out of the office today, back on [Date]. For immediate support, please reach out to [Colleague’s Name].
   
5. Thank you for your email! I’ll be back in the office on [Date] and will reply shortly after.
   
6. Hi there, I am away for a short leave and will return on [Date]. Urgent matters can go to [Colleague’s Name].
   
7. Hello, I’m out of the office today with limited access to emails. I’ll reply once I’m back on [Date].
   
8. Thanks for reaching out! I’m currently away and will be available again on [Date].
   
9. I am out today, returning [Date]. If your message is urgent, please contact [Alternative Contact].
   
10. Hi, I’m out of the office but will return on [Date]. Replies may be delayed until then.
    
11. Quick note: I’m away from my desk today and will be back on [Date]. Thank you for your understanding.
    
12. Hello, I’m taking a short leave and will not be available until [Date]. Please connect with [Colleague’s Name] if urgent.
    
13. I am currently away from the office, back on [Date]. Your message will be answered as soon as I return.
    
14. If you’re searching for quick Out of Office Message Examples, here’s mine: I’m out today, back on [Date]. For urgent issues, please reach out to [Colleague’s Name].
    
15. Looking for simple Out of Office Message Examples? Here’s one: I’m away until [Date] and will reply once I return. For urgent issues, contact [Colleague’s Name].

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Long-Term Extended Leave Messages

Extended leave messages are used when you’ll be away for more than a week. They should be polite, set clear expectations about your return, and direct people to the right contact while you’re gone, ensuring smooth communication during your absence.

1. Hi, I am currently on extended leave until [Date]. Please contact [Colleague’s Name] for assistance.
   
2. Hello, I’ll be out of the office for an extended period, returning [Date]. Kindly reach out to [Alternative Contact] for urgent support.
   
3. I’m on extended leave and will not be checking emails regularly. Please contact [Colleague’s Name] for immediate help.
   
4. Thank you for your email. I am away until [Date]. During this time, please reach out to [Colleague’s Name].
   
5. Hi, I am on extended leave and unavailable until [Date]. Urgent matters can be directed to [Alternative Contact].
   
6. Hello, I’m out on extended leave and not monitoring my inbox. Please connect with [Colleague’s Name] in my absence.
   
7. Thank you for contacting me. I will return from extended leave on [Date]. Please reach [Alternative Contact] for assistance.
   
8. I’m on extended leave until [Date]. Your patience is appreciated. I’ll respond once I return.
   
9. Hello, I’m currently on leave and unavailable until [Date]. For urgent matters, [Colleague’s Name] will assist you.
   
10. Hi, I am away from the office for an extended leave. Please expect delayed responses until [Date].
    
11. I’m on extended leave, returning [Date]. Kindly direct urgent queries to [Colleague’s Name].
    
12. Thank you for your message. I’m away on extended leave and will reply after [Date].
    
13. I’m not in the office due to extended leave. Please contact [Colleague’s Name] for urgent issues.
    
14. Searching for professional Out of Office Message Examples? Here’s one: I’m away on extended leave until [Date], and [Colleague’s Name] is available to assist.
    
15. For those who need clear Out of Office Message Examples, here’s mine: I’m on leave until [Date]. Please contact [Alternative Contact] during my absence.

Medical Leave Messages

Medical leave messages are short and respectful, letting others know you’re unavailable without oversharing. These replies politely explain that you’re out due to health reasons and provide a return date or an alternative contact for urgent situations.

1. Hi, I am currently on medical leave until [Date]. Please contact [Colleague’s Name] for urgent matters.
   
2. Thank you for your message. I am away on medical leave and will return [Date].
   
3. Hello, I’m currently recovering and away on medical leave until [Date]. Please reach out to [Alternative Contact] if necessary.
   
4. I’m unavailable due to medical leave and will respond after [Date]. Thank you for your patience.
   
5. Thank you for your email. I am currently on medical leave and cannot respond until [Date].
   
6. Hi, I’m away for medical reasons and will not be available until [Date]. Please connect with [Colleague’s Name] for urgent issues.
   
7. Hello, I’m out on medical leave. Please expect delayed responses until [Date].
   
8. I am currently taking medical leave until [Date]. For urgent matters, contact [Alternative Contact].
   
9. Hi there, I’m recovering and away on medical leave. I’ll reply after [Date].
   
10. Thank you for contacting me. I’m currently unavailable due to medical leave.
    
11. I am on medical leave until [Date] and will reply once I’m back.
    
12. Hello, I’m taking time off for health reasons. Please contact [Colleague’s Name] for urgent requests.
    
13. I’m out of the office for medical leave and will return [Date].
    
14. Looking for sensitive Out of Office Message Examples? Here’s one: I’m currently away on medical leave until [Date], with [Colleague’s Name] handling urgent matters.
    
15. Need professional Out of Office Message Examples? This works: I’m on medical leave until [Date]. Please reach [Alternative Contact] if urgent.

Formal Out of the Office Message

Formal messages are clear, professional, and suitable for business settings. They avoid casual wording and keep the tone official. These are useful across industries where professional communication is critical and you want to maintain a polished image.

1. Hello, I’m currently out of office and will return on [Date]. Please contact [Colleague’s Name] in my absence.
   
2. Thank you for reaching out. I am unavailable until [Date]. Urgent matters can go to [Alternative Contact].
   
3. I’m out of the office, returning on [Date]. Kindly direct immediate inquiries to [Colleague’s Name].
   
4. This is an automatic response. I am out of office until [Date] with limited access to email.
   
5. Hi, I am currently away from work. Please contact [Colleague’s Name] for urgent requests.
   
6. I’m unavailable until [Date]. Your message will be addressed once I return.
   
7. I am out of the office and unable to respond until [Date].
   
8. Thank you for your email. I’ll respond once I return on [Date].
   
9. I am out of the office with no access to emails until [Date].
   
10. Hello, I am on leave until [Date]. Please connect with [Alternative Contact] for immediate help.
    
11. I’m away from the office until [Date]. Urgent issues should go to [Colleague’s Name].
    
12. I am currently out and will address your email upon my return on [Date].
    
13. Hello, I’m unavailable and returning [Date]. Thank you for your patience.
    
14. For polished Out of Office Message Examples, here’s one: I am out until [Date]. Urgent queries can be directed to [Colleague’s Name].
    
15. Professional Out of Office Message Examples often look like this: I’m away from the office until [Date], with [Alternative Contact] available if needed.

Out of Office Sick Message

Sick leave messages should be respectful and private. They let others know you’re away due to illness while keeping details minimal. These messages show courtesy by setting boundaries yet still giving contacts a way to get urgent help.

1. Hello, I’m out sick and will return on [Date]. Please contact [Colleague’s Name] if urgent.
   
2. Thank you for your email. I am unwell and away until [Date].
   
3. Hi, I’m currently out due to illness. I’ll respond after [Date].
   
4. I am unavailable because of illness and will return on [Date].
   
5. Hello, I am on sick leave until [Date]. Please connect with [Alternative Contact].
   
6. I’m recovering and will be out of the office until [Date].
   
7. Hi, I’m away due to illness. Thank you for your understanding.
   
8. I’m out of the office sick and will not reply until [Date].
   
9. Hello, I am away unwell. For urgent matters, please contact [Colleague’s Name].
   
10. I’m currently ill and not checking emails. I’ll respond when I return on [Date].
    
11. Thank you for your patience. I am sick and away from the office until [Date].
    
12. Hi, I am unwell and will not be available until [Date].
    
13. Hello, I am sick and out of office. For urgent matters, contact [Colleague’s Name].
    
14. Searching for Out of Office Message Examples? Here’s one for illness: I’m away until [Date] due to sickness. Please reach [Alternative Contact] if urgent.
    
15. Need quick Out of Office Message Examples? Here’s a sick note: I’m unavailable due to illness, back on [Date].

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Public Holiday Out of Office Message

Holiday messages acknowledge office closures for special occasions. They should note the holiday, provide a return date, and if needed share a contact number or colleague’s details. These messages are often cheerful but remain professional and clear.

1. Hello, our office is closed for [Holiday Name]. We’ll reopen on [Date].
   
2. Thank you for your email. I am out of office in observance of [Holiday Name], returning [Date].
   
3. Hi, I am away for [Holiday Name]. Please expect delays in response.
   
4. Our office is currently closed for [Holiday]. I’ll respond once we reopen on [Date].
   
5. Hello, we’re observing [Holiday Name]. Please contact [Colleague’s Name] for urgent matters.
   
6. I am away for [Holiday Name]. I’ll reply after [Date].
   
7. Thank you for your message. I am observing [Holiday Name] and will return [Date].
   
8. Hi, the office is closed for [Holiday]. I’ll respond after [Date].
   
9. I’m out of office celebrating [Holiday Name], back on [Date].
   
10. Hello, I’m away for [Holiday Name]. Urgent queries can go to [Colleague’s Name].
    
11. Our team is offline for [Holiday], returning [Date].
    
12. Thank you for your patience. I’m out of the office due to [Holiday].
    
13. Hi, I am observing [Holiday Name] and not available until [Date].
    
14. Want festive Out of Office Message Examples? Here’s one: Out for [Holiday Name], back on [Date]. Contact [Colleague’s Name] if urgent.
    
15. Cheerful Out of Office Message Examples include this: I’m away for [Holiday Name] and will respond when I return on [Date].

Out-of-Office Message for Unexpected Absence

Unexpected absence messages are important when emergencies arise. They notify senders that you’re temporarily unavailable, set expectations for response delays, and direct urgent queries to someone else who can help in the meantime.

1. Hi, I’m out of the office unexpectedly. Please contact [Colleague’s Name] for urgent issues.
   
2. Hello, I’m away due to an emergency and will respond after [Date].
   
3. I’m currently unavailable because of unforeseen circumstances. Thank you for your patience.
   
4. Hi, I’m out unexpectedly and not checking emails. Please contact [Alternative Contact].
   
5. I’m dealing with an urgent matter and will not be available until [Date].
   
6. Hello, I’m temporarily away from the office and will reply as soon as possible.
   
7. I’m out unexpectedly. Please direct urgent queries to [Colleague’s Name].
   
8. Hi, I’m unavailable due to an emergency. I’ll respond after [Date].
   
9. I’m away from work unexpectedly. For urgent matters, please contact [Alternative Contact].
   
10. Hello, I’m not available due to unforeseen events. Thank you for your patience.
    
11. I’m away from my desk unexpectedly and will reply after [Date].
    
12. Hi, I’m currently unavailable but will respond once I return.
    
13. Please note I’m out due to an emergency. Urgent requests can go to [Colleague’s Name].
    
14. Looking for Out of Office Message Examples in urgent cases? Here’s one: I’m out unexpectedly, please reach [Colleague’s Name].
    
15. Professional Out of Office Message Examples include this: I’m away due to unforeseen reasons and will respond after [Date].

Out-of-Office Message Templates for Delayed Responses

Sometimes you’re out but can still check emails occasionally. Delayed response messages let senders know you’ll be slower than usual to reply, setting realistic expectations while still assuring them you’ll respond when possible.

1. Hi, I’m currently out of office with limited email access. Responses may be delayed until [Date].
   
2. Thank you for your email. I’ll be slower to respond as I’m away until [Date].
   
3. I’m out and checking emails occasionally, so replies may take longer than usual.
   
4. Hello, I am currently away from my desk. Expect delays in my responses.
   
5. Hi, I am at [Event] and will respond more slowly than usual.
   
6. I’m traveling and checking emails intermittently. Thank you for your patience.
   
7. Hello, I’ll be out until [Date] but will respond when possible.
   
8. I’m currently away and may take longer to reply than usual.
   
9. Hi, I am not fully available. Please expect slower responses until [Date].
   
10. Thank you for contacting me. I will respond as soon as I can, though delays are expected.
    
11. Hello, I’m working remotely at [Event/Location], so response times may be slower.
    
12. I’m away from the office and checking email infrequently.
    
13. Hi, I’m currently out and will reply when I get the chance.
    
14. Searching for Out of Office Message Examples? Here’s one: I’m away with limited email access, so replies may take longer than usual.
    
15. Need professional Out of Office Message Examples for delayed replies? Try: I’m out until [Date], checking emails occasionally, with slower responses expected.

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FAQ’s

What is a good example of an out of office message?
“I’m out of the office until [Date]; for urgent matters, please contact [Colleague’s Name].”

How do I professionally say I am out of office?
Use a polite note stating your return date and an alternative contact if urgent.

What is a short term out of office message?
A brief message for 1–2 days away, e.g., “I’m out today, back on [Date].”

What is a good outgoing message?
One that is clear, professional, and sets expectations for your availability.

What is a worker’s OOO message?
An automated reply employees use to inform others they’re temporarily unavailable.

Conclusion

Finding the right words for your out-of-office reply doesn’t have to be stressful. Whether you’re gone for a day, a week, or even longer, a clear message helps set expectations and keeps communication smooth. It shows respect for the sender while giving you peace of mind during your time away.

From short breaks to medical leave or sudden emergencies, these Out of Office Message Examples give you ready-made templates you can use anytime. Just adjust them to your situation, and you’ll always sound professional, polite, and confident.